Organisation privacy statement

We use a third-party provider called Delib to facilitate our consultations and collect your personal information.

See Delib’s privacy statement.

Newsletter subscriptions

When you subscribe to our newsletters, the details you provide are stored in a secure third-party database and is a third-party email marketing platform. We will only use your personal information for managing your subscription and assessing newsletter effectiveness.

The third-party providers provide analytics to the Ministry on how people interact with our newsletters including how many subscribers have opened emails or clicked on links. This means that the Ministry and our third-party providers will be able to see your email address and details about which newsletters you have opened and links you have clicked in Ministry newsletters you have subscribed to. The Ministry will only use this information to assess newsletter effectiveness.

The Ministry will not share your email addresses with any other third-party suppliers.

You can unsubscribe from our newsletters at any time. When you unsubscribe from our newsletters, your details will be deleted from the database on a regular basis.

You can also change your email preferences at any time.

Third party subscription privacy policies

See Mailchimp privacy policy.

See Campaign Monitor privacy policy.

See Salesforce privacy policy.

Applying for a role

If you wish to apply for a job with us, you will need to register your details to create an account and maintain a profile. This allows you to apply for positions, sign up for and receive alerts, and manage your applications. It also means the Ministry can match your skills and preferences to suitable upcoming positions.

Storing your information

Information is stored and retained in accordance with:

• the Privacy Act 2020
• Official Information Act 1982
• the Public Records Act 2005.

Sharing your information

The Ministry for Cities, Environment, Regions and Transport will generally only use personal information provided to us for the purpose you provided it (e.g. to administer, evaluate and improve the site, to improve our services, or to action or respond to the information provided).

We may also use personal information provided to us through this website for other reasons permitted under the Privacy Act or the Official Information Act (e.g. with your consent, for a directly related purpose, or where the law permits or requires it).

Accessing your personal information

If you would like to access and/or correct any personal information we hold, please contact:

Enquiries@mcert.govt.nz

Waste Minimisation Act 2008

The Waste Minimisation Act 2008 (the WMA) authorises the Ministry to require certain information we need to ensure compliance. We are required to protect that information and only disclose what we consider is necessary to give effect to our legislated responsibilities.

Most of the information we collect is provided directly and voluntarily to assist us in carrying out our functions as the regulator responsible for the collection and administration of the waste levy.

However, where necessary we may require additional information relevant to considering and investigating complaints and potential compliance breaches, including the production of information, including accounts, records, and documents.

All information will be gathered in accordance with our statutory powers set out in:

• sections 79 and 80 of the WMA
• the requirements and limitations set out in Part 4 of the Search and Surveillance Act 2012
• any relevant information sharing agreements.

We will take all practicable steps to verify information received from third parties.

Collection by third parties

Where information gathering requires capacity or specialist capability that we don’t have within the Ministry, we may from time to time engage a third party to collect information for us. Third parties must be lawfully appointed under section 76(1)(b) of the WMA  and their activities are subject to the same legal limits as apply to staff.

Information gathering by third parties must be approved according to our internal authorisation process. That process is regularly reviewed to ensure compliance with the law, our internal policies and our risk management requirements.

We take care to exercise our information gathering powers, including by third parties, appropriately and in a way that meets our obligations at all times under the:

• Privacy Act 2020
• Bill of Rights Act 1990
• State Sector Code of Conduct
• Information Gathering Model Standards.

How we use your information

We may use the information we hold for audit or monitoring purposes to carry out our compliance functions. Where we identify the need to use the information to consider or investigate compliance breaches or complaints or to initiate our own investigations or enquiries, we will only do so if required or permitted by law or with your authorisation.

When we share your information

We may share information where necessary to carry out our legislated functions. Any sharing will be undertaken in accordance with our statutory powers and, if applicable, information sharing agreements, MOUs or similar agreements with other agencies. We will take all practicable steps to verify information before sharing it with third parties.

We may, for example, share information with:

• another regulator, oversight agency, or complaints body
• the other party to a complaint, for the purpose of investigating and resolving the complaint
• anyone we believe could provide information relevant to whether we investigate a complaint, or to an investigation or enquiry including witnesses to complaint matters
• the Police or another government agency, if required by law (eg, to assist with the investigation of a criminal offence), or to report significant misconduct or breach of duty, or where there is a serious threat to health or safety, or threats or abuse directed at our staff.